Using the Spell Checker

Open the file Using the Spellchecker

You will use the Microsoft Spell Checker to check the spelling of this memo. As you look at the document, words that are underlined in red are misspelled words. Words that are underlined in green are grammatical errors. The Spell Checker will find both misspelled words and grammatical errors.

1. Click on the Spelling and Grammar icon in the Standard Toolbar.
2. The Spell Checker dialog box appears. The top part of the dialog box shows the misspelled word in red. The bottom part of the box shows a list of suggested words. The right side shows several actions that can be taken.
3. If the correct spelling of the word is in the suggested list, click on the word and click on Change. (You can also click on Change All if that word is used more than once in the document).
4. If the correct spelling of the word is NOT in the Suggestions box, you may change the misspelled word in the upper box yourself by deleting the word and retyping it correctly. After correcting the word yourself, click on Change.
5. If you know a word is not misspelled, for example, a person’s name, click on Ignore. You may also click on Ignore All if that word is used in the document more than once.
6. You may add any word that is not in the dictionary (that doesn’t show up in the list of suggestions) to the dictionary by clicking on Add. (Just be sure that the word is typed correctly!)
7. You may add any word to the Auto Correct feature by clicking on Auto Correct. (Auto Correct is a feature that automatically corrects some words as you type them. For example, if you type the word adn, Word will change it to and automatically.)
8. Continue checking the entire document until you get to the pop-up box that says. The spelling and grammar check is complete.
9. You are not finished! The Spell Checker does not find every error in your document. In this document, there are incorrectly used words that the Spell Checker did not find. You always need to proofread a document to find words that may not be misspelled but are not used correctly in the context of the document. Can you find the incorrectly used words?