Neat Tricks in Word 2000

(OK – So Some of them are Useless)

NEAT TRICK #1 - A SMILEY FACE

Try this in a new Word Document. Press Shift + : Then press Shift + )

OK – so we did the useless one first?

This trick works with Microsoft Word 2000. (I’m not sure about earlier versions – it doesn’t work with Microsoft Word XP).

There is a neat font called Smiley Face if you want it, it is on the floppy disk.

Here are some samples of some of the smiley faces in this font.

B*@$')7[Û0,

If you want to use the font, you need to drag the font from the floppy disk into your Fonts folder which is on your hard drive. The Fonts folder is located in the Windows folder (or Win NT folder, depending which operating system you are using) in your hard drive (local disk c)

NEAT TRICK #2 - CHANGE CASE QUICKLY

Did you ever type some text and you realized your caps lock was down (or vice versa). (“Oh no, I have to delete the text and type it again – RATS!!!”) No you don’t!!!

Just highlight the text and press SHIFT +F3 (that’s the F3 key at the very top of the keyboard).

OK – so try it. Type some text in all caps, select it (highlight it) and press SHIFT + F3. You may need to press SHIFT +F3 to get the desired result you want.

NEAT TRICK #3 - SAVE A WORD DOCUMENT AS A WEB PAGE

Did you have want to send a friend a Word document you created but you know that they don’t have Microsoft Word (or maybe you don’t know and don’t want to take a chance). Well, here’s how to solve that problem.

Create your document in Word. When you are ready to save it, click on the File menu and then select Save As Web Page. That’s it! You have created a webpage out of your document. You can send anyone that webpage document and they will be able to open it with their web browser (Internet Explorer or Netscape). Everyone has a web browser!!!

If you want to include pictures (and you can), when you save your document, a special folder is created with the pictures in it. When you send the webpage attachment, be sure to send the folder with the pictures in it. Otherwise, they will be able to read the text, but won’t see the pictures.

Try this little trick – it’s a good thing! (Been watching a little to much Martha Stewart lately)

NEAT TRICK #4 - NONBREAKING SPACE BETWEEN WORDSWhen you type a proper name such as "John Smith" near the end of a line in Word 2000, Word may separate the words, putting "John" at the end of one line and "Smith" at the beginning of the next line.

To keep words together on the same line, insert a nonbreaking space between them. For example, type John, enter a nonbreaking space by pressing CTRL+SHIFT+SPACEBAR, and then type Smith.

I always have trouble when writing the name of my cousin, Francisco Javier Torres de Silva López de Letona. (Just kidding, that’s not my cousin - I made that name up – but I used the nonbreaking space to keep the name all on one line. Neat!)

Try it – create a new Word Document and type the paragraph above with the long name. (Actually, type just the first 2 lines).

When you are finished, click on the Show/Hide button in the Standard Toolbar (or press CTRL + SHIFT + *). Do you see the little º marks between each of the names – that’s it – the nonbreaking space mark.

This trick works with older or newer versions of Microsoft Word.

I know you can’t live without this Neat Trick!

NEAT TRICK #5 - A QUICK PAGE BREAK

When you are tying a document and you want to skip to the next page, you need to put in a page break. Well, you can do that by clicking on Insert, Break, Page Break, and OK. That’s 4 clicks and a lot of mouse movement. Well, the neat thing is to press CTRL + Enter when you want to start at the top of a new page in your document. What could be easier!

Try it. Start a new document.

Type: This is the stuff on Page1. Press CTRL + Enter.

Type: This is the stuff on Page2. Press CTRL + Enter.

Type: This is the stuff on Page3. Press CTRL + Enter.

Notice, each time you press CTRL + Enter, you start at the top of the next page.

Nifty!

Ha – I just pressed CTRL + Enter and here I am at the top of Page 3 in my document.

NEAT TRICK #6 - CLOSE/SAVE ALL

Are you ever working on several documents at the save time (I always am – like right now). Well, you can save all open Word documents at once or you can close all word documents at once.

Just hold down the SHIFT key as you click the File menu, and then click Close All or Save All. Be sure you press and hold down the SHIFT key before you click on the File menu.

Note: If you decide to close all documents at once (Shift + File Menu + Close All), Word will give you the opportunity to save any of the documents that haven’t been save yet.

Cool!

NEAT TRICK #7 - IMBED A LINK

Did you know you could embed an internet link (website address) right in your Word Document.

Here’s how.

Type your document in word and just type in the website address wherever you want it. Whoever reads the file can then click on the website address and go to that site. Of course, the person has to have a live connection to the internet. NOTE: When you click on the website, you must hold down the

OK, let’s try it. Create a new document saying something about the neat organization you work for (Marshall Adult Learning Center). Write that you can check out the website and type the address. NOTE: You must use the complete address, e.g., http://marshalladulteducation.org.

Now hold down the CTRL key and click on the website address. Did it work???

You can use this Neat Trick in conjunction with Neat Trick #3. Send your webpage document with the website address to a friend – they won’t have to hold down the CTRL key to go to the website – they just have to click on the address.

NEAT TRICK #8 - CLOSE ALL IN THE TASK BAR

OK – This is not an exclusively Microsoft Word Trick, but it’s kinda cool, so I had to include it. When you open files, folders, programs, etc, your task bar gets pretty crowded. When you are finished working with some or all of the items in your Task Bar, you can close all of them or as many of them as you want with a few simple clicks.

Try this. Open up 5 things – any 5 things – a few folders, a couple programs…whatever. Now hold down the CTRL key and click on 4 of the items in the task bar that you want to close (leave one open). Now, right-click on the any one of those items. A pop-up menu appears – left-click on Close. Wah-la – those 4 items close leaving only the one item in the task bar.

Notice, there are other options in that pop-up menu. I particularly like the Tile Vertically, since I frequently work with 2 or more folder windows at a time.

Well, you think you’ll ever use this tip – or is it useless??? (I use it all the time! Of course, I’m a geek!)

NEAT TRICK #9 - WHAT’S THIS

What's This? Ever seen that before? It is located in Help in the menu bar. If you want information about anything in Microsoft, this is a great way to get it fast!

Try it. First be sure that your ruler is visible. If it is not, Click on View in the menu bar and then click on Ruler.

Now, click on Help in the File Menu and select What’s This. Notice that your cursor turns into an arrow with a question mark.

Now click on the ruler. You get a nice little explanation of what the ruler is and how to use it.

T

ry this one. Click on Help in the File Menu and select What’s This. Now click on the format menu and click on Drop Cap. There it is – a nice explanation of what a drop cap is (Have you ever used a drop-cap before. BTW, I used a drop cap in this paragraph. Can you tell???

You can also use What’s This to get information in your text. Click on some text in a document and see what it says.

One more thing – there is even a keyboard shortcut to What’s This. Press Shift-F1. Try it! Very Cool!

NEAT TRICK #10 - CLICK AND TYPE
You can place the insertion point at any place in the document by doubling clicking. Depending on where you double-click will depend on how the text is aligned.

Try This. Press ALT + N (this creates a new document). Be sure you are in Page Layout view. Double click about half way down the page just inside the left hand margin. Type a few words. (See – it works!)

Try This. Press CTRL + A (this selects all the text). Press CTRL + X (this Deletes all the text). And this time double click about half way down the sheet right in the middle of the page. Type a few words. This time, your text is centered on the page.

Try this. Press CTRL + A (this selects all the text). Press CTRL + X (this Deletes all the text). And this time double click about half way down the sheet but to the right of the right text boundary. Type a few words. This time, your text is justified along the right hand margin.

As you move your cursor around the blank document, notice how the cursor changes. This is how you determine how your text will be formatted when you double click the mouse. The chart below shows you how the text will be entered on the page

Cool! Don’t forget to close the new document you just created – don’t save it.

NEAT TRICK #11 - ZOOM

The Zoom arrow in the Standard Formatting bar is a way you can zoom (change the size of the page view). Click on the down arrow and see the various degrees you can “zoom” to.

There is a really neat way to zoom that is much more convenient that clicking on the Zoom button in the Standard Formatting bar. Here’s how: Hold the Ctrl Button down and turn the scroll wheel on the mouse – slowly – either up or down. And watch the screen automatically zoom. Very Cool!!!

NEAT TRICK #12 - SORT TEXT

Have a list of word you want to sort (alphabetize). Select (hold the mouse button down and drag over them) the words, then select Sort from the Tables menu. A dialog box will open. Select whether you want the list of words sorted in ascending order (A to Z) or descending order (Z to A).